Zoom Meeting Security Best Practices

Users can follow these security tips to ensure sensitive information isn’t shared with outside parties and meetings continue to run smoothly.

Before the Meeting

• Set a password for your meeting to ensure only those invited can attend.
• Disable Join Before Host to ensure only the Host can start and control the meeting.
• Settings > Schedule Meeting > Join Before Host
• Create a Waiting Room by enabling the “Waiting Room” option in your Settings tab to control when and which participants can join the meeting.
• Settings > In Meeting (Advanced) > Waiting Room

Sharing Your Meeting

• Meeting Links allow your meeting to be joined by ANYONE who has access to the link. Only share your meeting link through direct messages to your intended participants.
• Avoid using your Personal ID for public events to ensure participants can not join other meetings once the event is over.

During Your Meeting

• Lock your meeting once all participants have joined. This feature allows the Host and Co-Host to prevent additional users from joining even if they have a meeting ID and password.
• Screen Sharing options are available to either share an entire screen or a single application to ensure only information relevant to a meeting is shared. Additionally, you can ensure only the Host can control screen sharing during a meeting.
• Click Arrow Next to Share Screen > Advanced Sharing Options > Who Can Share? > Host Only
• Remove Participants that do not belong in the meeting or are disruptive during the meeting.
• Identify Guest Participants by enabling this feature to highlight the participant name with a light orange background.
• Note: Guest participants are unable to join if Trusted Domains or Authentication. Profiles are enabled.